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Administrative Coordinator
BOSTON MA 02133
Category: Health Care Industry
  • Your pay will be discussed at your interview

Job code: lhw-e0-90670412

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Tufts Medical Center

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Summary

  Job posted:   Thu Jun 7, 2018
  Distance to work:   ? miles
       
  8 Views, 0 Applications  
 
Administrative Coordinator
Administrative Coordinator



Department:
Newborn Medicine


Schedule:
Full-Time Regular


Shift:
Day shift


Grade:
8


Hours:
8:00-4:30


Job Details:


+ High school diploma or equivalent is required


+ Bilingual candidates are encouraged to apply


+ Customer service skills are required

+ Under general supervision, this position provides administrative support for department heads and clinical service lines. The position works with multiple constituencies across the hospital and takes a lead role in managing the department/division's administrative needs, including assisting callers, taking messages, managing calendars, placing purchasing orders and maintaining electronic filing systems. In this role, the Administrative Coordinator will also help to ensure smooth operations of our practices to improve the patient experience.







RESPONSIBILITIES:







Provides administrative support to department/division chair/chief and/or department director







Answers phones, triages calls, responds to patient requests, takes messages







Maintains chair/chief/department director's schedule, both clinical and administrative







Schedules and coordinates complex meetings and facilities, which may include travel arrangements







Composes and formats correspondence, reports and presentations; demonstrates a strong knowledge of Microsoft Office suite







Completes general office and clerical work, including filing, mailing, correspondence, copying, ordering supplies







Coordinates and monitors credentialing and enrollment activity, as well as TUSM-related activity; provides regular updates to managers







Performs tasks core to the Practice Coordinator role







Assists with special department-wide projects and performance improvement initiatives







Handles sensitive and confidential information




REQUIREMENTS:







Prior experience working in a clinic or hospital environment preferred







Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols







Computer literacy required, including familiarity with email, Microsoft Office programs and scheduling applications. Ability to learn and use Tufts network programs required







Excellent communications skills, both oral and written; strong interpersonal and organizational skills







Ability to maintain confidential medical information.







High School diploma, with specialized training in business office skills preferred.







2-5 years office experience.






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